Privacy Policy

Last Updated: 11-15-2025

This Privacy Policy explains how Epinova Press LLC (“Epinova Press,” “we,” “us,” or “our”) collects, uses, shares, and protects personal information when you visit epinovapress.org or use any related services, including publication submission systems, author portals, research networking tools, newsletter sign-ups, and other online features (collectively, the “Services”).
By using our Services, you agree to the practices described in this policy.

You may choose to provide us with personal information, including:

• Name
   
• Email address
   
• Phone number
   
• Mailing address
   
• Biographical or professional information (for authors, contributors, researchers)
   
• Submissions, manuscripts, uploaded documents
   
• Messages sent through contact forms, help or support systems
   

When you visit our website or use our Services, we may automatically collect:

• IP address
   
• Browser type and version
   
• Device information (operating system, screen resolution)
   
• Page views, click-paths, visit duration
   
• Referring URL and exit page URL
   
• Cookie identifiers and tracking data
   

This includes data collected via cookies, analytics platforms, and security logs.

If you access any AI-enabled or automated publishing / authoring / recommendation systems provided by Epinova Press, we may collect:

• Prompts, search queries, manuscript metadata
   
• Uploaded files, dataset attachments
   
• Output logs of system responses
   
• Interaction metadata (timestamps, navigation paths)
   

Such data may be used to enhance system performance in anonymized or aggregated form. We do not use it for automated decision-making that significantly affects you without your explicit consent.

For individuals in the European Union or United Kingdom, we process personal data under one or more of the following legal bases:

• Consent (you opt in via forms or cookies)
   
• Legitimate interests (e.g., site operation, security, analytics)
   
• Contractual necessity (if you engage our publishing services)
   
• Legal obligations (regulatory, tax, audit requirements)
   

We use your personal data to:

• Operate and maintain our website and Services
   
• Handle author, contributor, researcher, and reader interactions
   
• Process manuscripts, submissions, collaboration tools
   
• Send newsletters, updates, marketing (with consent)
   
• Improve website performance and user experience
   
• Enhance our automated / AI-enabled authoring or publishing tools
   
• Detect and prevent abuse or unauthorized access
   
• Comply with applicable laws, regulations and audit requirements
   

We do not make decisions that have significant legal or similarly substantial effects on you purely by automated processing, unless with your explicit opt-in.

We use cookies and similar tracking technologies for the following purposes:

• Essential functioning of the website (login, form state, session management)
   
• Analytics and performance monitoring (visitor statistics, heat-maps, usage metrics)
   
• Security and fraud prevention (bot detection, IP reputation)
   

You can modify your browser settings to block or delete cookies; however, some features of our Services may not function fully if cookies are disabled.

We may share your personal data with:

• Service providers and vendors (hosting, analytics, email delivery, AI platform providers)
   
• Professional advisors (legal, accounting, auditing)
   
• Publishing partners and collaborators (subject to your submission or agreement)
   
• Regulatory authorities or law enforcement, when required by law
   

We do not sell your personal information for monetary consideration.

We retain personal data only as long as necessary to fulfill the purposes described above, unless a longer retention period is required or permitted under law. Typical retention criteria include:

• Duration of authoring / publishing relationship
   
• Timeframe for manuscript review or editing
   
• Legal audit or archival obligations
   
• Anonymized or aggregated data may be retained indefinitely for research or analytics purposes
   

Your personal data may be transferred to, and processed in, the United States or in other countries where our service providers or collaborators operate. We apply safeguards consistent with GDPR requirements, such as Standard Contractual Clauses (SCCs), encryption, pseudonymization, and data minimization.

If you are located in the EU or UK, you have the following rights:

• Access to the personal data we hold about you
   
• Correction of inaccurate or incomplete data
   
• Deletion of personal data (“right to be forgotten”), subject to legal obligations
   
• Restriction of processing
   
• Data portability (where technically feasible)
   
• Withdrawal of consent (where relevant)
   
• Objecting to processing based on legitimate interest
   

If you are a California resident, you may request:

• Access to categories of personal information collected
   
• Correction of inaccuracies
   
• Deletion of personal information, subject to certain exceptions
   
• Disclosure of the categories of sources, business or commercial purposes, and recipients of the collected personal information
   
• “Do Not Sell or Share My Personal Information” (we do not sell personal data)
   

Requests can be submitted via email to the contact address below. We will verify your identity before responding.

As a publisher powered by advanced tools, Epinova Press commits to ethical governance of AI-driven or automated systems. We pledge to:

• Be transparent about how AI features collect and use data
   
• Maintain human oversight over any AI-assisted decision-making process
   
• Avoid using sensitive personal data (as defined under GDPR) without explicit consent
   
• Securely store and protect AI-interaction logs and metadata
   
• Not use your personal data submitted via manuscript or authoring systems to train third-party AI models unless you explicitly agree
   

Our Services are not intended for persons under 16 years of age. We do not knowingly collect personal information from children under 16. If you believe we have collected data from a child under the age of 16, please contact us so we can delete the information.

We implement appropriate administrative, technical, and physical safeguards designed to protect your personal information from unauthorized access, disclosure, loss, or damage. However, no internet transmission or storage system is completely secure; we cannot guarantee absolute security.

Our website may include links to external third-party websites not operated or controlled by us. We have no responsibility for the content or privacy practices of such third-party sites. Please review the privacy policies of those sites before submitting any information.

We may update this Privacy Policy from time to time. We will revise the “Last Updated” date at the top of this page when changes are made. We encourage you to review this page periodically to stay informed about how we protect your information.

Epinova Press LLC
[Insert Address Here – e.g., 132 Allison Cir., Carrollton, GA 30117, United States]
Email: contactus@epinovapress.org
Phone: (+01) 943-900-5982